How to Schedule a Google Meet Meeting (Step-by-Step Guide)

In today’s digital world, video conferencing has become the backbone of remote work, online learning, and virtual collaboration. Google Meet is one of the most reliable and widely used platforms, offering a simple way to connect with colleagues, students, or clients from anywhere.

If you’ve ever wondered how to schedule a Google Meet meeting properly—whether for work, school, or personal use—this guide will walk you through the process step by step.

Why Use Google Meet?

Google Meet integrates seamlessly with other Google Workspace apps like Gmail, Calendar, and Drive. Scheduling meetings in advance not only keeps you organized but also ensures participants receive reminders and easy access to the meeting link.

1. Schedule a Meeting Using Google Calendar (Recommended)

The easiest and most professional way to schedule a Google Meet is through Google Calendar.

Steps:

1. Open Google Calendar.
2. Click Create on the top left.
3. Add:
   • Meeting Title (e.g., “Weekly Team Check-in”).
   • Date and Time.
   • Guests (enter participant emails).
4. Click Add Google Meet video conferencing (usually added automatically).
5. (Optional) Add an agenda or notes in the description box.
6. Click Save and then Send invitations.

👉 All guests will receive an email with the Google Meet link, and the event will appear on their calendars.

2. Schedule Through Gmail

If you’re already inside Gmail, you don’t need to switch apps.

Steps:

1. Open Gmail.
2. On the left side panel, click the Google Meet icon.
3. Choose New Meeting → then Schedule in Google Calendar.
4. Fill in meeting details just like in Calendar and send invites.

3. Schedule Directly from Google Meet

Sometimes you just want to start quickly without going into Calendar.

Steps:

1. Go to Google Meet.
2. Click New Meeting.
3. Choose Schedule in Google Calendar → set date, time, and participants.
4. Save and send invites.

4. Schedule on Mobile (Google Calendar App)

If you’re on the move, the Google Calendar app (iOS/Android) makes it easy.

Steps:

1. Open the app and tap the + icon.
2. Select Event.
3. Add title, time, and participants.
4. Tap Add video conferencing → Google Meet link will be added.
5. Save and share with attendees.

Quick Tip for Instant Meetings

If you don’t need to schedule in advance, simply:

• Go to Google Meet.
• Click New Meeting → Start an instant meeting.
• Copy the link and share it directly.

Round up

Scheduling a Google Meet meeting is quick, flexible, and integrates seamlessly with your Google apps. By using Google Calendar, you can ensure participants receive timely invites and reminders, making your virtual meetings more efficient.

Whether you’re organizing a business meeting, an online class, or a family chat, Google Meet makes it simple to connect—anytime, anywhere